Privacy Policy

KOJI STUDIO SAS Registered office : 25 rue de Ponthieu, 75008 Paris, France Director : Valérie FAUCHON Registration number (SIREN) : 100 629 658 VAT number : FR57100629658 Email: contact@koji-studio.com Website: koji-studio.com Koji Studio is the data controller for any personal data processed in connection with the use of this website.

This website is hosted and delivered globally through the Hostinger CDN (Content Delivery Network), operated by Hostinger International Ltd., 61 Lordou Vironos Street, 6023 Larnaca, Cyprus. The CDN ensures fast and reliable access to the website from anywhere in the world. It does not set tracking cookies and processes only the technical data strictly necessary to deliver the requested content (such as the IP address used to route the request), in accordance with the GDPR and the security standards applicable within the European Union.

We only process personal data that you actively and voluntarily provide through one of the two interactive tools embedded on the website:

• a contact form provided by Deftform,
• a meeting scheduling tool provided by Calendly.

Typical data collected may include: name, email address, company, message content, and the date/time of your meeting request. We do not collect any personally identifiable browsing data (no IP based identification, no behavioural profiling).

The contact form on this website is provided by Deftform, a privacy friendly and GDPR compliant form service that does not use cookies or trackers. When you submit the form, the information you provide is transmitted to Deftform and forwarded to Koji Studio by email. Legal basis: Article 6(1)(b) GDPR (processing necessary to take steps at your request prior to entering into a contract) and Article 6(1)(a) GDPR (your consent given by submitting the form). Deftform privacy policy: https://deftform.com/privacy

Meeting scheduling is provided by Calendly, a GDPR compliant scheduling platform. When you book a meeting, the data you enter (name, email, selected time slot, optional notes) is processed by Calendly on our behalf in order to confirm and manage your appointment. Legal basis: Article 6(1)(b) GDPR (processing necessary to take steps at your request prior to entering into a contract) and Article 6(1)(a) GDPR (your consent given by booking a meeting). Calendly privacy policy: https://calendly.com/privacy

This website does not set any cookies, whether technical, analytical or advertising. The contact form (Deftform) does not deploy tracking cookies on this site. The meeting scheduling tool (Calendly) is loaded only inside a dedicated popup that you actively open: no Calendly cookies or scripts are loaded until you choose to book a meeting. In accordance with the ePrivacy Directive and the GDPR, a cookie consent banner is only required when non-essential information is stored on or read from the user's device. As no such storage occurs here, no consent banner is displayed or required.

For full transparency, this website uses a single technical entry stored in your browser's local storage to remember your language preference (English or Japanese). How it works: - On your first visit, we detect your browser language. If it is set to Japanese, you are automatically redirected to the Japanese version of the site. Otherwise, the English version is shown by default. - You can manually switch language at any time using the EN / 日本語 selector in the header. Your choice is then remembered so the site opens in your preferred language on subsequent visits. - The stored entry is named "koji-lang-preference" and only contains the value "en" or "ja" together with an expiry timestamp. It does not contain any personal data, identifier or tracking information. - The entry automatically expires after 48 hours. After this period, browser language detection runs again on your next visit. - This information is stored locally on your device only. It is never transmitted to our servers or to any third party. Because this storage is strictly necessary to provide the language switching feature you actively use, no prior consent is required under the ePrivacy Directive. You can clear it at any time from your browser settings.

The personal data you submit is used exclusively to:

• respond to your enquiries,
• schedule and confirm meetings,
• support business relationships related to Koji Studio's sourcing, market development and consulting activities for Japanese shochu in Europe.

Your data is never sold, rented or used for automated marketing, advertising or profiling.

We retain personal data only for as long as strictly necessary to handle your request and any related professional exchanges. Email correspondence and contact records may be deleted at the end of the business relationship, or after a reasonable period if no follow-up takes place.

Personal data is accessible only to Koji Studio and to the processors strictly necessary to operate the services described above (Deftform, Calendly), each acting under their own GDPR-compliant terms. Data is never sold, rented or transferred to third parties, except where required by law.

Koji Studio implements reasonable technical and organisational measures to protect personal data against unauthorised access, alteration, loss or disclosure. Please be aware that transmitting information over the Internet, including by email, always carries a residual risk that cannot be fully eliminated.

Under Regulation (EU) 2016/679 (GDPR), you have the following rights:

• right of access to your personal data,
• right to rectification,
• right to erasure (right to be forgotten),
• right to restriction of processing,
• right to object,
• right to withdraw your consent at any time,
• right to lodge a complaint with a supervisory authority.

To exercise your rights, please contact: contact@koji-studio.com

For any question regarding this privacy policy or the processing of your personal data, please contact: Koji Studio Email: contact@koji-studio.com